Allow Off-Site Access to Your Company’s Exchange Server as an IT Administrator

As a result of the increasing number of cyber-attacks that continuously take place across our globe, security has become a top concern for any IT administrator. In fact, just in 2021 alone, according to Forbes, cyber-attacks and data breaches went up by 15,1% when compared to 2020. This type of change serves as the main driver for the implementation of added security measures such as 2FA (two-factor authentication), something any person capable of operating a computer in 2022 knows about. Oh, and while we are speaking of security, this is also a hot topic in the Exchange world.

A lot of concerns continue to appear in regard to Microsoft Exchange on-premises. The move from Exchange on-premises to Exchange online is being strongly advised by a lot of professionals, however, something that is not usually mentioned is that this change is not suitable for certain organizations, ironically, due to security.

On-premises deployment means that the information stored within the server belongs to the institution itself, rather than being technically owned by a third-party, which is the case for cloud deployments. Government institutions and military services often have a strong preference for on-premises deployment, since the information is always entirely kept on their side.

Since any on-premises server is solely managed by its owner, the security of an on-premises Exchange server is heavily dependent on the IT Admins responsible for managing it within an organization.

Looking at the numbers from Statista, from 2020 to 2021, cloud deployments increased from 57% to 67%. This clearly indicates how cloud deployment is increasingly more popular than on-premises deployment, but government and financial institutions among others keep a preference towards the less popular end of the scale.

A common way these entities find to battle the issue of security is to lock in the Exchange server to the network at use in the physical premises of the organization, disabling its access to users outside of the network. This means that employees are free to access their Exchange Servers without struggle whenever they are using the local network, that is, whenever they are on the physical grounds of the organization. However, the same cannot be said once they step out of the workplace when they are done for the day. Since the local network will be inaccessible and they will, therefore, be unable to access their professional Exchange Server.

Since their Microsoft Exchange Server will be inaccessible, employees will not be able to receive any new emails, check their calendars, book meetings, or do other simple tasks from the outside. For instance, since rescheduling meetings after-hours is quite common, without the ability to access their Exchange Server, thus, their emails, professionals will not be notified of these changes. Not only does this lead to considerable time losses for the parties involved in the meeting, but it also generates a bad impression for the employee who was unable to be notified. Not to mention this lack of external access renders any chance of remote work completely impossible.

In 2023, the convenience of being able to access Exchange Servers at any time and through personal devices is something that professionals outside of public organizations expect everyone to have, and this is part of the reason they confidently reschedule meetings after-hours.

So, what can be done about this? Is there a way to ensure the security of an Exchange Server when it is being accessed from outside company grounds? The best way to go about this would be to somehow allow access to the Exchange Server, without having to compromise its security because of the network at use.

Thankfully, we have got you covered! CB Super Secure Exchange Server is here to save the day.

CB Super Secure Exchange Server works as a built-in add-on to CB Exchange Server Sync. With CB Exchange Server Sync you can synchronize:

• Email Messages
• Email Folders
• Public Folders
• Calendars Contacts

All automatically, either one-directionally or bi-directionally, and across multiple Exchange Servers! Awesome, right?

In addition to all these synchronization powers, CB Super Secure Exchange Server allows you to benefit from the convenient access to your company’s Exchange Server, without having to be on-site. Plus, we call it “Super Secure” for a reason! Since we designed this add-on while keeping security in mind, the Exchange Server at use in your company will still be isolated from the outside world, which drastically decreases your chances of being hacked. This is the reason why you will not have to worry about the safety of your environment, CB Super Secure Exchange Server will be your own security measure.

As our solution enables remote work, and it also prevents any employee from missing a meeting solely because of not being able to receive an email notification, or not being able to check their Exchange calendar, CB Super Secure Exchange Server is truly a lifesaver. You can say goodbye to all the frustration you feel when looking at the “access denied” notifications!

For you to better understand how our solution works, we have put together a short explanatory YouTube video. In addition, feel free to check out the product page below, and to contact us in case you have any questions. We offer you a FREE 15-day trial to give CB Super Secure Exchange Server a spin!😉