Gain the ability to verify integrity before and after document migration. More than that, make it a natural part of your internal process. By detecting tampering and having an immutable audit trail, you can keep regulatory proof and sustain stakeholder trust. Compliance with regulations like CCPA, HIPAA, and others will help avoid penalties such as fines or imprisonment, depending on the industry and situation.
The United States regulations have grown across both the private and public sectors. The result is that businesses and government entities need to ensure compliance and mitigate liabilities, particularly in collaborative situations. One of the risks can be identified in the document migration processes, where the strict regulatory requirements can result in severe consequences.
Integrity in Regulation
The importance of document integrity is emphasized in several US regulations. The most notable of them are the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), the Health Insurance Portability and Accountability Act (HIPAA), the Gramm-Leach-Bliley Act (GLBA), and the Federal Information Security Modernization Act (FISMA).
Suppose your enterprise must protect personal information according to CCPA & CPRA, health information characterized in HIPAA, and the accuracy of records regarding financial information as delimited in GLBA or other types of data. In that case, the principle should be clear: documents must remain unaltered in any migration process. You need to ensure and prove that every piece of information remains in its original state, free from unauthorized modifications during the transition in document migration.
The principle of integrity goes beyond compliance and into maintaining the trust of stakeholders, customers, and partners that rely on your enterprise. Align with the industry’s best practices and ensure you can check your information's authenticity without wasting costly resources.
Non-Compliance Consequences
The penalties for non-compliance with these regulations have a severity scale with no real limitations. The consequences will vary across the industry, jurisdiction, and how the violation is evaluated. In this sense, enterprises may face fines of millions of dollars, suspension of operations, or legal action targeting executives. In some cases, individuals - c-level and otherwise - may face imprisonment as responsible for mishandling sensitive data. Connecting Software’s Truth Enforcer takes the extra step here. It gives you the power to verify the authenticity of your data, but it also provides irrefutable proof backed by an immutable audit trail. The solution will allow you to withstand regulations and mitigate risks and auditing requirements.
Tamper Detection and Proof of Action
The complexity of a document migration project can increase across multiple vectors. The scenario usually involves several individuals managing hundreds or thousands of documents, each with different access levels. That is where Connecting Software’s Truth Enforcer shines the most – in the environment where checking a document’s authenticity is critical.
This easy-to-implement verification solution creates a cryptographic hash before the document is transferred. The hash, as a unique identifier of the original document’s content, will allow the verification. If the document is altered in any way during the migration process, that same hash will change, signaling the tampering. In addition to verifying if there was any tampering, Truth Enforcer also creates an immutable audit trail. Every action partaken with the document will be recorded and unchangeable.
Only by verifying the hash and having a record of your actions will you keep yourself compliant with proof backing you up. This transparency and traceability make an enterprise and its individuals strong in the face of regulatory audits or legal disputes – a record of the documents was handled throughout the migration process.
Truth Enforcer makes innovation affordable and integrity verifiable. Contact us; we look forward to connecting software with you.
By Francisco Rodrigues, Business Analyst
"I'm writing about how software integrations can adapt to business environments and respond to industry-specific demands. I want to show enterprises the road to streamline processes, eliminate bottlenecks, and ensure compliance by empowering teams and C-suite executives with the right tools."