How to ensure secure and easy Outlook- Exchange Synchronization

Zsolt Beke Products and Solutions, Technical 2 Comments

In times of heightened security and compliance issues, companies turn to the industry leaders for business-class email and collaboration solutions. These, however, usually offer a sandboxed approach to accounts with limited possibilities of multi-account synchronization.

In the latest release of Office 365 and Exchange, Microsoft introduced some useful, new and revamped features. Yet it still failed to address a major shortcoming in mobility and device – server synchronization.

Eyes on data protection

With such new capabilities as Threat Protection status reports, the Supervision feature in O365 Advanced Data Governance, or even its Data Loss Prevention (DLP) features, Microsoft demonstrates its commitment to best-in-class solutions for professionals. According to this Office 365 team blog, “Office 365 Exchange Online Protection (EOP) and Advanced Threat Protection (ATP) were designed to keep your organization protected against cyber-attacks while supporting end-user productivity.”

With this in mind, many modern organizations use Microsoft Exchange Online, Exchange as a part of Office 365, Exchange Server 2016, or even Exchange for government agencies, among other Exchange options.

Featuring its enhanced collaboration, compliance and mobile productivity features, Microsoft Exchange covers the most prevalent concerns of modern companies. But how do they respond to some other frequent user demands?

Three Exchange FAQs on mobility

Can Exchange help me connect my users’ smartphones and tablets to receive email?

In response, Microsoft offers Exchange ActiveSync which enables access to organization’s information on a Microsoft Exchange server from mobile devices. Exchange ActiveSync thus allows mobile users to access email, calendar, contacts, and tasks. However, when it comes to keeping those devices secure, according to Microsoft technet:

“You can control which mobile devices can synchronize. You do this by monitoring new mobile devices as they connect to your organization or by setting up rules that determine which types of mobile devices are allowed to connect.”

At first glance, such statements provide you with a basic level of comfort. Then you must consider:

What about the devices that are not EAS compatible?

Who is controlling all of the devices connecting to our company’s infrastructure now, and in the future, and how can we guarantee the integrity of our company’s data in the face of faltering security?
Additionally, Microsoft support has this to say about mobile devices:

“When you evaluate the devices that are to be used in an Exchange Server organization that uses Exchange ActiveSync, you should make sure that you understand the features and capabilities of the devices.”

For some, this could be a sufficient solution, but more security-minded clients require a more secure solution.

Can Exchange protect the organizational information on mobile devices?

Microsoft’s answer is yes: Exchange provides remote wipe capabilities for devices connected through EAS. Other organizations wanting to ensure no data is stored outside their organization are advised to use the Outlook Web App.

Again, this answer is rather simplistic, as it relies solely on the use of EAS for synchronization and its device security features, including remote wipe capability for devices. The remote wipe functionality is aimed at data stored on mobile devices, while data copied to another location, such as cloud storage, local backup or forwarded email is left hanging high and dry.

And what about organizations that use the In-Place eDiscovery feature? For such features to be effective, it is imperative that all data remains stored on the Exchange server – not on individual devices of individual users or other disparate locations.

Secure syncing of Exchange data made simple

To remedy these shortcomings, Connecting Software offers CB Exchange Server Sync a solution for secure synchronization of data between Exchange servers. It offers easy synchronization of multiple Exchange/Outlook accounts, including emails, tasks, contacts, calendars and folders, irrespective of the version of each Exchange server, in a cloud, hybrid or on-premise environment. It’s accurate, reliable and highly customizable.

It enables you to visualize all your data in a client of your choice including Outlook, Outlook for Mobile, Exchange Online and Mail OS X. The choice is truly yours, as the data is automatically synchronized on the server, not on your device.

Simply choose 2 or more accounts you want to synchronize. The rest is done for you.

If you need a solution to cover your entire enterprise, you can run a self-hosted, locally deployed application on your own servers, in your own environment.

Key features:

Synchronization of email folders, contacts, tasks and calendars
Account synchronization between different Exchange server versions
Custom configuration of each synchronized user
One-way or two-way synchronization

Available on Appsource

Have a look at a Chief Outsiders success story, or check out the video to learn more.


Comments 2

  1. Hi Jayaraj,
    Thank you for your comment, we hope you find more of our blogs and solutions helpful!

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