Simple Digitalisation Savings

How much time is your team losing, every year, managing emails and/or changing meetings?

Team leaders spending their valuable time checking their subordinates’ availability individually; consultants missing client appointments or getting double-booked because they forgot to check their secondary calendars; employees losing time jumping from one email provider to another to make sure they can read the emails they receive in each account… All these activities are prime examples of how people spend too much of their time performing tasks that bring no value to the company.

The phrase “Time is money” is no euphemism. For every hour a person works, there is a cost associated to it – their salary, taxes, social security, office costs, supplies’ costs, among many other. Therefore, you should focus on enabling your team to spend their costly time doing meaningful tasks. All the time used in activities that add no value to the company adds up to enormous costs for the organization over the year. But how can you help your company avoid those costs and save thousands every year?

“Investing in software” is not the same as “buying software”

Whether you are the final decision-maker or need to convince your boss that a software solution is the correct decision to make, along the way, someone will ask “but how much money is that going to cost us?”, and there is nothing wrong with that question (to be honest, it would be weird if that did not pop up).

The problem is that, normally, that is where the train stops, that’s where bosses will say “that’s too expensive” or “we don’t have the budget for that right now”. But what about all the money that meaningless time-consuming tasks are costing your business? Focusing only on email/calendar management – what about all that time employees spend managing a second email account or altering meetings because invitees have multiple calendars, and they are not sure of their true availability?

Reducing the time spent on these types of tasks is saving your company a lot of money every year. And that’s why choosing our CB Exchange Server Sync is an investment, and not simply a purchase. Let me explain.

How does CB Exchange Server Sync save your company thousands every year?

Naturally, since our CB Exchange Server Sync was built to sync mailboxes, the following benefits refer only to cases where mailbox synchronization happens or is required. In other words, CB Exchange Server Sync can help your company save thousands every year in cases where there is more than one mailbox per person or where there is a need of shared contacts or calendars.

Less time managing secondary email accounts

According to McKinsey & Company (2012), the average interaction worker spends an estimated 28% of their workweek managing e-mail, which amounts to 476 hours per year (annual hours worked per employee is around 1,700 – OECD, 2020). Now, if they must manage a second email account, we estimate that they will spend an extra 1% to 2% of their time managing mailboxes (ex: logging out of one account and logging in to the second account) – so let’s say a 1.5% increase. At the end of the year, they will have spent an extra 3 workdays (25 hours) managing email, which adds up to huge costs.

With CB Exchange Server Sync, that extra time spent managing email disappears as you can sync the calendar, emails, notes, tasks, etc. from one account to the other, giving you the ability to centrally manage your email.

No more endless email chains to rebook meetings

Every day, employees spend up to 5 minutes just altering meetings (Moorfields, 2015), starting email chains with all invitees to confirm availabilities, which in turn overloads inboxes and consumes a lot of time that could be spent in more valuable activities. This is mostly caused by the fact that invitees have multiple calendars, and the inviter does not have access to all of them. Considering that this year we will have 260 working days (University Human Resources, 2022), the time wasted on altering meetings can add up to 22 hours for the whole year (per employee).

But what if all calendars were synced? If you use CB Exchange Server Sync to sync calendars, we estimate that each employee can save around 8 hour per year, or in other words, they can reduce the time spend altering meetings by 35%.

Benefits of CB Exchange Server Sync

• Synchronized calendars will provide full and true availability of everyone required in the meetings, avoiding endless email or phone conversations trying to agree on the time of an appointment.
• Synchronized mailboxes will prevent missed emails, tasks and appointments.
• Team members will have more time to perform meaningful, value-adding tasks.
• Your company costs will go down.

Calculate how much money you can save with our CB Exchange Server Sync!

It seems counterintuitive that investing in a software can actually save your company thousands of dollars every year, and that’s why we built a very simple and intuitive calculator where you can check how much money you will save by using our solution and where you can also understand what your Return on Investment for this solution is – check it out here: