The Electronic Signatures in Global and National Commerce Act (E-SIGN Act) defines guidelines to recognize the legal validity of electronic signatures. Still, it also addresses other critical aspects of the document being signed. This federal law points out the record retention standards and the necessity for an audit trail. Enterprises must understand that the sole signature aspect is not everything, there are broader aspects of document integrity and auditability.
The consequences of failure or negligence can result in legal liabilities for top management and compliance risks for the business. Being aligned with the law is about protecting yourself against these business risks.
Truth Enforcer guarantees a clear audit trail and the immutability of those records and provides a method for verifying the document’s authenticity. These features enable a company to maintain compliance and strengthen internal policies.
More Than Just Signatures
The E-SIGN Act is a legislation designed to make electronic signatures and records hold the same legal value as handwritten equivalents. The most significant focus of this Act is legitimizing electronic signatures, but it also includes decisive provisions related to electronic records.
The legislation mandates that electronic records need accuracy and accessibility as they are stored for later reference. The organization needs to ensure integrity over time and prove its authenticity. Thus, this regulation sector connects to users having reliable and verifiable access to electronic records.
Do not let this E-SIGN compliance gap become the source of multiple liabilities in this and other regulations. You must eliminate risks in possible legal disputes, regulatory penalties, and operational inefficiencies.
Connecting Software’s Truth Enforcer
Our solution helps you integrate a verification system for any document you may have, and we also can adapt that same system to your environment.
This document verification system allows you to provide transparent proof of your document’s authenticity. You can lead an efficient workflow that validates your document’s integrity while maintaining compliance.
There are three main points where Truth Enforcer excels:
- Legal and regulatory benefits:
- Insurance that regulatory requirements for electronic records’ authenticity are being met.
- An immutable record can provide clear proof in any dispute resolution.
- Operational advantages:
- Unchangeable evidence for internal reviews and/or external audits by having streamlined audits that leave a comprehensive audit trail.
- Enhance security by identifying unauthorized changes that may indicate fraud and/or lead to incorrect decisions.
- Stakeholder trust:
- Transparency in providing verifiable records of business transactions and/or activities.
- Accountability in the audit trails that give insight into the document’s lifecycle.
You ensure the authenticity of your documents and strengthen the trust and confidence of your stakeholders and regulators. This authenticity will give you a competitive edge and operational efficiency that correlates seamlessly with transparent document management.
Establish your Compliance Strategy
The E-SIGN Act is associated with electronic signatures, its primary target, but its provisions regarding electronic records are equally essential to be completely compliant.
Document integrity and authenticity can help you maintain compliance with this and other regulations while protecting C-level employees from legal liabilities and mitigating operational risks for the business.
You know that compliance gaps can jeopardize your business.
Implement a record verification process that is part of your internal policies. This process will enhance transparency and turn into trust among stakeholders. By having a proactive approach, you ensure compliance and build a foundation for long-term growth, operational excellence, and updating regulations in the digital business environment.
Contact us to learn more and learn how to implement our solutions. We look forward to connecting software with you!
By Francisco Rodrigues, Business Analyst
"I'm writing about how software integrations can adapt to business environments and respond to industry-specific demands. I want to show enterprises the road to streamline processes, eliminate bottlenecks, and ensure compliance by empowering teams and C-suite executives with the right tools."